Loading project…
IZZAN KHAN
GoHighLevel • Meta Ads • AI Automation
From lead capture to appointment booking — an automated workflow designed for modern dental clinics.
Featured Concept Project. This project is a portfolio concept created to demonstrate how this type of system can be implemented for businesses in this industry. No fabricated results or testimonials are presented.
Four common gaps that quietly cost clinics booked appointments every week.
Messages arrive across Instagram, Facebook, calls and the website — but with no single system to catch them, enquiries get lost before anyone responds.
The first few minutes decide whether a patient books. Manual, after-hours responses mean interested patients move on to the next clinic.
Following up relies on staff remembering to call back. When it doesn't happen, warm leads go cold and never return.
Bookings live across DMs, sticky notes and calendars — so double-booking and no-shows happen with no reminder system to prevent them.
Click any step to see what happens, why it matters, and which system handles it.
What happens
A targeted Meta Ad reaches local people searching for dental services.
Why it matters
Puts the clinic in front of the right audience at the moment of interest.
Example action
Ad: 'Book your dental implant consultation — limited slots this month.'
A fictional pipeline showing how a lead moves from new to completed. Click the lead to open the detail panel.
Click the lead to open the detail panel
Submit the sample form and watch the lead move through the automated workflow in real time.
Submit the form to watch the automation trigger.
An illustrative AI exchange that qualifies a patient and guides them toward booking.
Sample conversation — illustrative interaction, not a live AI system.
Pick a day and slot to see how a booking request updates the CRM pipeline.
Select a day — October 2026
Messages sent automatically before the appointment to reduce no-shows.
Appointment Booked
SMS: 'Your implant consultation is booked for Oct 16, 2:30 PM. Reply Y to confirm.'
24 Hours Before
SMS: 'Reminder: your consultation is tomorrow at 2:30 PM. See you then!'
2 Hours Before
SMS: 'Your consultation is in 2 hours. We're ready for you at the clinic.'
Appointment Time
Pipeline stage → Confirmed → Completed.
Every stage — from the ad to the dental clinic — wired into one automated flow.
Real CRM interface from my implementation workflow — workflow builder, pipeline, forms and calendar.
Visual trigger & multi-step follow-up automation builder.
Kanban pipeline tracking patients from New Lead to Completed.
Custom appointment form wired directly into automated sequences.
Online calendar sync with automatic SMS & email reminders.
See what happens after a potential patient submits an appointment request.
From New Lead to Confirmed Appointment — a featured walkthrough of an automated dental lead journey.
An 11-scene cinematic walkthrough — from a landing page visit to a confirmed appointment. Fictional "BrightSmile Dental" demonstration with on-screen narration. No real patient data or results.
Operational improvements — not guaranteed revenue claims.
Instant confirmation the moment a request arrives.
Scheduled messages keep every lead warm — no manual chase.
Every patient and conversation in one organized pipeline.
Booking, confirmation and reminders handled automatically.
Always know exactly where each patient stands.
Let's build a streamlined lead capture and follow-up system for your clinic.